Flitwick Gardeners' Association
RULES
As at 11 April, 2013
1.Name: The name of the Association shall be the Flitwick Gardeners' Association.
2.Objects: To promote the interests of gardeners and allotment holders and to
take joint action for the benefit of members; To conduct negotiations in respect of
land; To take such steps as may be required by the local Authority for the good
management and cultivation of allotments; To protect members from damage,
trespass and theft; To arrange for instruction, lectures, discussions, exhibitions,
and competitions and to distribute literature pertaining to these objectives.
3.Members: The Association shall consist of persons who are resident within the
Town of Flitwick. Non-residents of Flitwick whose application for membership is
approved by the Committee may join but may not vote at any General Meeting.
4.Fees and Subscriptions: There will be a joining fee for all new members and for
lapsed members applying to rejoin after membership has lapsed in accordance
with Rule 5. Every member shall pay an annual subscription, payable in advance
of the due date of January 1st. Members receiving the magazine by Royal Mail
shall pay an annual surcharge. The amount of the joining fee and of the annual
subscription and the surcharge shall be set annually by the Annual General
Meeting.
5.Arrears: Any member who is three months in arrears with his subscription shall
be deemed to have ceased to be a member, unless explanation is given to the
Committee in writing of extenuating circumstances.
6.Officers: The Officers shall be Chairman, Treasurer, Secretary and Trading
Secretary. All Officers shall be ex-officio members of the Executive Committee.
7.Committee: The affairs of the Association shall be conducted by an Executive
Committee of not less than eight members. A quorum shall be of not less than five
members. Vacancies arising may be filled by co-option on the authority of the
Executive Committee. All members shall retire annually and a fresh Committee be
elected at each Annual General Meeting. Retiring members shall be eligible for re-
election.
8.General Meetings: An Annual General Meeting shall be held during March or
April each year. 14 days' notice shall be given and a quorum shall be ten
members. At the meeting shall be presented the Secretary's Report and a set of
Audited Accounts and the Officers and Executive Committee Members elected for
the coming year. The Financial Year shall be from the First of January until the
Thirty-First of December. The Secretary shall have authority to convene an
Extraordinary General Meeting at any time after giving the due notice but he shall
always do so if so requested by no less than ten general members in writing.
Spring 2015 page 18